Automate all your approvals with Peakfloās smart approval workflows!
Having trouble with keeping track of approvals and their audit trails? Create customized approval policies based on your company requirements and get PRs, PQs, POs, bills, and transactions approved in no time!
Trusted by 100+ Finance Teams
Peakflo approval software is a perfect fit for :
- Large organizations with many departments and business units with complex approval matrices
- Organizations lacking visibility over the audit trail and approval details
- Companies using emails, various tools and spreadsheets to chase approvers
- Organizations dealing with delayed payments
What your organization can achieve with Peakflo:
190
man-hours saved per month by automating approvals for 100 Invoices and purchase orders
100%
100% transparency over the audit trail
30%
cost reduction for automating manual approvals
Empower different teams to work together!
Break down silos and enhance visibility in approval processes. Assign appropriate access and permissions to sales, finance, and other stakeholders according to their roles, ensuring maximum transparency and accountability.
Manage Notifications
Users can easily customize the types of notifications they receive and choose their preferred channels, such as WhatsApp or email, directly from their profile settings.
Permissions Overview
Quickly review and verify the access levels assigned to each role, ensuring that users have the appropriate permissions.
Tailored Role-Based Access & Permissions
Empower your team with customizable and predefined rolesālike Bill Maker, AP Manager, Admin, and Procurementāto ensure secure and compliant information management.
Delegate approvals with a few clicks!
When an approver is out of office, all the approvals will be pending and many processes will break. In case an approver is not available, easily delegate their approvals to another approver and keep all the processes streamlined!
Set start & end date for delegations
Add a start and finish date for the delegation based on the approver unavailability. After the end date, all the delegations will be assigned to the original approver.
Take approvals to the next level!
Is your company's approval process so complex that even your employees find it confusing at times?
Are you dealing with too many departments and interdepartmental business units?
With Peakflo, you can simplify even the most intricate approval workflows and streamline the entire process!
Set up smart approval workflows!
With Smart approval workflows, reduce approval processing time by up to 50%, improve efficiency and accelerate decision-making for your organization.
Unlimited Approval Levels
Streamline your approval process by setting up as many approval levels as you need, from team members to C-level executives and department heads.
Amount-Based ApprovalsĀ
Easily establish approval levels based on the value of purchase requests, bills, credit notes, and transactions.
Say goodbye to delayed approvals!
If your procure-to-pay processes are interrupted due to the departure of approvers or ambiguity in the approval procedure, you can define fallback approvers at both the policy and approval levels to ensure a frictionless approval process.
Define AND/OR rules for each approval level
Use AND/OR rules to define if the approval of only one person from each approval level is needed or all the approvers in one level need to approve.
Auto-assign approvers
The PO requestor, their direct manager, and the requestor's department head can be automatically added as the first-level approvers.
Rule over even the most complex approvals!
Assign rules to approval policies and watch the magic happen! The assigned rule will automatically add the right approver to the approval flow and streamline all your complex approvals.
Eliminate the hassle of chasing Down approvers!
Say goodbye to manually chasing down approvalsānotifications are automatically sent to approvers via WhatsApp and email based on your approval policies.
Approval Notifications
Approvers receive a daily, consolidated view of all pending approvals, ensuring nothing is missed or delayed.
Approve on the Go!
Approvers can review and approve requests anytime, anywhere, directly from their email or WhatsApp.
View and manage all your approvals from a centralized dashboard!
You will have access to a dedicated dashboard to check all the approvals that are assigned to you. Easily check, approve, reject, or edit all your approvals.
Ensure Accountability and Keep Approvers on Track!
Tracking approvals manually is nearly impossible. With Peakfloās timeline feature, the audit trail is automatically captured, providing stakeholders with full visibility over the approval process.
Tag Colleagues, Leave Notes and Comments
Easily tag your colleagues and ask them questions, ensuring that all stakeholders stay informed and centralize all the communications.
Monitor the Approval Process
Effortlessly review the approval trail and follow up on any pending approvals.
Success Stories
NRI
Before Peakflo, vendors manually submitted invoices in hard copy toĀ NRIās client. The Procurement team had to check if the received supporting documents or invoices are correct. Then, The Accounting (AP) team would recheck the invoice and input the details already processed by the Procurement team. For new vendors, the Procurement team would input the invoice using a template, and the approvers would manually validate and verify the purchase order details. This entire process was time-consuming for the procurement and AP team.
Haisia
Before Peakflo, every department in Hai Sia had to submit reimbursements and bills for approval via email or hardcopy documents. Approvals is also very hard to track. With Peakflo WhatsApp OCR, Hai Sia team need to only take a picture of the bill and send it to WhatsApp, and the bill entry gets automated. On top of it, Hai Sia team can track approvals, payments and vendor communication seamlessly in one place.
Gazzda
Before Peakflo, Gazzda team had to manually send follow-up emails for 300 invoices per month. Gazzda team also had a hard time doing manual data entry for vendor invoices received by paper and track their status. With Peakflo, Gazzda can automate payment reminders. The scattered vendor invoice management became centralized and the vendor invoice processing has gotten much faster and easier.
Rey
Before Peakflo, manual bill approvals could take days and budget management could take a full month for the finance and other divisions in Rey. With Peakflo, Rey can now automate complex approval with the approval workflow. All bills and payments are assigned to a budget automatically and recorded in a structured manner, so the team wouldnāt spend so many hours doing budget recap.
Bharathi Homes
Peakfloās customizable approval automation has been highly beneficial for our team, Weāve been able to save 200 man-hours per month. We have also automated manual tasks such as PO creation and 2-way matching and increased efficiency by 74%.
My Robin
Before Peakflo, the approvals were done using emails, and MyRobinās finance team attempted to use Excel to track the approvals. Lack of approval workflow automation resulted in too much time being spent on manually chasing approvers and Excel did not provide any visibility over the audit trail for the team.
Vida
Peakflo approval workflows have been a great help for streamlining our purchase order and bill approvals. Weāve been able to save 20,254 man hours with Peakflo. We also no longer need to create reports manually and have saved 16 man hours by using Peakflo's out-of-the-box AP reports.
Construction Machinery
Before Peakflo, our client used Excel sheets and other tools for creating and managing their purchase orders and bills. The entire process was not centralized and the AP team had to spend many hours using different platforms for their invoice processing.
Connect your Accounting Software/ERP to Peakflo
Turbocharge your accounting software with Peakflo or import your data seamlessly.
Integrate and leverage the power of automation without affecting the way you work.
Get Started!Import your CSV/XLSX
Connect through Peakflo API/ SFTP
Automate your approvals today!
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FAQ
- How do Peakflo automated approvals work?
- Does Peakflo also send approvals through WhatsApp?
- Can I create the approval workflow based on the amount and define approval levels?
- I have a complex approval matrix at my company, how can Peakflo streamline it?
- Can Peakflo sync bills back to the ERP/ accounting software after the approval is done?
- Can we define the parent-child relationship for our customers?
- How can I keep my team and approvers accountable?
- How can I assign approval policies to purchase requests?