Say goodbye to scattered procurement processes!
Create customizable purchase requisitions, purchase quotes, and purchase orders and get them approved automatically with Peakflo!
Trusted by 100+ Finance Teams
Peakflo’s procurement software is a perfect fit for:
- Globally operating organizations with a desire to centralize their procurement processes across multiple geographies.
- Organizations processing large volumes of PRs and PQs per month in different formats.
- Procurement and AP teams focusing on agility & efficiency.
- Finance teams using multiple tools to manage their procurement processes.
What procurement & finance teams can achieve with Peakflo:
25
man-hours saved per month for every 100 PRs raised
80%
Time saved per month by centralizing the procurement process
Create purchase requisitions effortlessly!
If your procurement team is dealing with large numbers of purchase requisitions submitted through Google Forms or emails which could get lost and overlooked, it’s time to centralize the whole process with Peakflo.
Assign PRs to budgets
With Peakflo's real-time budget management, you can assign your PR to a specific budget and access real-time budget tracking.
Line item management
Easily manage all your line items, choose from a list of pre-defined line items or create line items without extra hassle.
Customize your purchase requests and purchase orders!
There will be no limitation for your company to add customized fields based on your unique requirements. Add any type of custom field required to make purchase request creation a breeze.
Use custom fields to quickly filter PR/POs
Have full visibility over your purchase requests and purchase orders by adding each custom field to the overall purchasing view.
Enforce easy compliance
Easily make certain custom fields mandatory to ensure compliance according to your purchase process.
Automate the purchase request approval!
If your finance and procurement team are getting purchase requests approved manually through spreadsheets, Google Forms, or emails, it’s time to streamline all your approvals with Peakflo’s approval automation!
Send purchase quotes to multiple vendors in one go!
After the purchase request is fully approved, the PR will automatically turn into a purchase quote and the procurement team can share it with multiple vendors to get the best quotes.
Attach the PQ PDF to the email
Attach the purchase quote details to the email with just a click!
Personalize your messages
Tailor the right message for your vendors and allow Peakflo to auto-fill information for you with placeholders
Loop in all the stakeholders
Add the right stakeholders as CC or BCC in all your communications. Keep track of vendor quotes and choose the right one! Where to place:
Allow Peakflo to highlight the best vendor quote for the procurement team!
All your vendor quotes will be recorded in the Peakflo timeline and based on the vendor quote pricing, Peakflo will analyze and highlight the best price!
Bidding matrix report
Based on the bidding matrix report, Peakflo will automatically compare the vendor quotes line item amount to the purchase request line item amount and highlight the most reasonable price(s).
Reply to vendors directly
With a single click, reply to vendors and centralize your communications
Create purchase orders effortlessly!
Once the purchase quote is fully approved, convert the purchase quote to purchase order with a click! The purchase order will automatically match to the purchase order.
Download purchase quotes as PDF
Download the purchase quote PDF and share it with vendors, suppliers, or stakeholders directly if needed.
Assign viewers to specific purchase orders with rules!
Automate assigning stakeholders to specific purchase orders by creating rules. Only specific viewers can see the purchase orders that are assigned to them. This will ensure vendor-based visibility to the relevant users in your team.
Approve and add e-signatures to your purchase orders!
Purchase order approvers can instantly check and approve purchase orders. After the purchase order has been approved, with their consent, their e-signatures will be added to the purchase order automatically.
Perform bulk Actions
Approve, void, delete, and return POs in draft in one go
Track e-signs from the timeline
From Peakflo’s timeline, track the signatory, signed date, time, and approval
Centralize all your communications and keep track of the audit trail!
From the Peakflo timeline, easily check the vendor details and the approval process. Your AP and procurement team can also track all the changes and communications at a glance.
Tag colleagues, leave notes and comments
Easily “tag” your co-workers and ask them questions. Keep all the stakeholders in the loop and communicate in one place with Peakflo whether returning to draft, canceling or voiding a PR/PO.
Automatically send the POs to vendors after approval through email or WhatsApp
Choose “automatically send to vendor after approval” and bypass the process of sending purchase orders to vendors manually.
Automate purchase order to bill matching!
Manual purchase order matching in your accounting software can be a counterproductive activity for your finance team. With Peakflo, the purchase order will automatically match the bill and your finance team doesn’t need to deal with such repetitive tasks anymore.
Flag amount mismatch
Peakflo automatically flags if there is mismatch for the PO and bill amount.
Flag price mismatch
If the line item prices are mismatched, Peakflo can automatically flag the issue for easier corrections.
Success Stories
Gazzda
Before Peakflo, Gazzda team had to manually send follow-up emails for 300 invoices per month. Gazzda team also had a hard time doing manual data entry for vendor invoices received by paper and track their status. With Peakflo, Gazzda can automate payment reminders. The scattered vendor invoice management became centralized and the vendor invoice processing has gotten much faster and easier.
Haisia
Before Peakflo, every department in Hai Sia had to submit reimbursements and bills for approval via email or hardcopy documents. Approvals is also very hard to track. With Peakflo WhatsApp OCR, Hai Sia team need to only take a picture of the bill and send it to WhatsApp, and the bill entry gets automated. On top of it, Hai Sia team can track approvals, payments and vendor communication seamlessly in one place.
Rey
Before Peakflo, manual bill approvals could take days and budget management could take a full month for the finance and other divisions in Rey. With Peakflo, Rey can now automate complex approval with the approval workflow. All bills and payments are assigned to a budget automatically and recorded in a structured manner, so the team wouldn’t spend so many hours doing budget recap.
Bharathi Homes
Peakflo’s customizable approval automation has been highly beneficial for our team, We’ve been able to save 200 man-hours per month. We have also automated manual tasks such as PO creation and 2-way matching and increased efficiency by 74%.
My Robin
Before Peakflo, the approvals were done using emails, and MyRobin’s finance team attempted to use Excel to track the approvals. Lack of approval workflow automation resulted in too much time being spent on manually chasing approvers and Excel did not provide any visibility over the audit trail for the team.
Vida
Peakflo approval workflows have been a great help for streamlining our purchase order and bill approvals. We’ve been able to save 20,254 man hours with Peakflo. We also no longer need to create reports manually and have saved 16 man hours by using Peakflo's out-of-the-box AP reports.
Vida
Before Peakflo, vendors manually submitted invoices in hard copy to NRI’s client. The Procurement team had to check if the received supporting documents or invoices are correct. Then, The Accounting (AP) team would recheck the invoice and input the details already processed by the Procurement team. For new vendors, the Procurement team would input the invoice using a template, and the approvers would manually validate and verify the purchase order details. This entire process was time-consuming for the procurement and AP team.
Construction Machinery
Before Peakflo, vendors manually submitted invoices in hard copy to NRI’s client. The Procurement team had to check if the received supporting documents or invoices are correct. Then, The Accounting (AP) team would recheck the invoice and input the details already processed by the Procurement team. For new vendors, the Procurement team would input the invoice using a template, and the approvers would manually validate and verify the purchase order details. This entire process was time-consuming for the procurement and AP team.
Connect your Accounting Software/ERP to Peakflo
Turbocharge your accounting software with Peakflo or import your data seamlessly.
Integrate and leverage the power of automation without affecting the way you work.
Get Started!Import your CSV/XLSX
Connect through Peakflo API/ SFTP
Streamline your procurement process today!
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FAQ
- How can I create purchase requests/purchase quotes in Peakflo?
- How can I create purchase orders?
- How can I automatically get my PRs and PQs approved in Peakflo?
- How can I centralize all my communications in Peakflo?
- Can I integrate my accounting software with Peakflo?