Say goodbye to scattered purchase request & quote forms!
Your finance team can create purchase requests, quotes, and orders with custom fields and get them approved automatically!
Trusted by 100+ Finance Teams
Why finance leaders choose Peakflo
Creating purchase requests is now effortless!
Having more than 300 purchase requests per month? Instead of submitting purchase requests on Google Forms or email which could get lost and overlooked, easily create your purchase requests in a centralized space.
Assign PRs to budgets
With Peakflo's real-time budget management, you can assign your PR to a specific budget and access real-time budget tracking
Line item management
Easily manage all your line items, choose from a list of pre-defined line items or create line items without extra hassle.
Add any custom field to your purchase requests!
There will be no limitation for your company to add customized fields based on your unique requirements. Add any type of custom field required to make purchase request creation a breeze.
Use custom fields to quickly filter PR/POs
Have full visibility over your purchase quotes by adding each custom field to the overall purchase quote view.
Enforce easy compliance
Easily make certain custom fields mandatory to ensure compliance according to your purchase process.
Automate the purchase request approval!
If your finance and procurement team are getting purchase requests approved manually through spreadsheets, Google Forms, or emails, itâs time for you to automate your PR approvals.
Send purchase quotes to multiple vendors in one go!
After the purchase request is fully approved, the PR will automatically turn into a PQ and the procurement team can share it with multiple vendors to get the best quotes.
Attach the PQ PDF to the email
Attach the purchase quote details to the email with just a click!
Personalize your messages
Tailor the right message for your vendors and allow Peakflo to auto-fill information for you with placeholders
Loop in all the stakeholders
Add the right stakeholders as CC or BCC in all your communications. Keep track of vendor quotes and choose the right one! Where to place:
Allow Peakflo to highlight the best quote!
All your vendor quotes will be recorded in the Peakflo timeline and based on the vendor quote pricing, Peakflo will analyze and highlight the best price!
Bidding matrix report
Based on the bidding matrix report, Peakflo will automatically compare the vendor quotes line item amount to the purchase request line item amount and highlight the most reasonable price(s).
Reply to vendors directly
With a single click, reply to vendors and centralize your communications
Create purchase orders effortlessly.
Once the purchase quote is fully approved, convert the PQ to PO with just a click. The PQ is automatically matched to the PO.
Download PQ PDF
Download the purchase quote PDF and share it with vendors, suppliers, or stakeholders.
Assign viewers to specific purchase orders with rules!
Automate assigning stakeholders to specific POs by creating rules. Only specific viewers can see the POs that are assigned to them. This will ensure vendor-based visibility to the relevant users in your team.
Approve and add e-signatures to your POs!
PO approvers can instantly check and approve POs. After the PO has been approved, with their consent, their e-signatures will be added to the PO automatically.
Bulk Actions
Approve, void, delete, and return POs in draft in one go
Track e-signs
From Peakfloâs timeline, track the signatory, signed date, time, and approval
Easily communicate & keep an audit trail of all communications, internal or external!
From the timeline, easily check the vendor details and track the approval process at a glance.
Tag colleagues, leave notes and comments
Easily âtagâ your co-workers and ask them questions. Keep all the stakeholders in the loop and communicate in one place with Peakflo whether returning to draft, canceling or voiding a PR/PO.
Automatically send the POs to vendors after approval through email or WhatsApp
Choose âautomatically send to vendor after approvalâ and bypass the process of sending purchase orders to vendors manually.
Smooth purchase order to bill matching!
Manual purchase order matching in your accounting software can be a counterproductive activity for your finance team. With Peakflo, the purchase order will automatically match the bill and your finance team doesnât need to deal with such repetitive tasks anymore.
Flag amount mismatch
Peakflo automatically flags if there is mismatch for the PO and bill amount.
Flag price mismatch
If the line item prices are mismatched, Peakflo can automatically flag the issue for easier corrections.
Success Stories
How Gazzda improved DSO by 8 days by automating payment reminders and saved 72 man-hours per month on vendor invoice data entry and payments.
Before Peakflo, Gazzda team had to manually send follow-up emails for 300 invoices per month. Gazzda team also had a hard time doing manual data entry for vendor invoices received by paper and track their status. With Peakflo, Gazzda can automate payment reminders. The scattered vendor invoice management became centralized and the vendor invoice processing has gotten much faster and easier.
How Hai Sia saved 66 manhours per month and reduced bill pay time by 80%
Before Peakflo, every department in Hai Sia had to submit reimbursements and bills for approval via email or hardcopy documents. Approvals is also very hard to track. With Peakflo WhatsApp OCR, Hai Sia team need to only take a picture of the bill and send it to WhatsApp, and the bill entry gets automated. On top of it, Hai Sia team can track approvals, payments and vendor communication seamlessly in one place.
How Rey Saves 89% Time and 210 Man-Hours on Payment Approval and Budget Management with Peakflo
Before Peakflo, manual bill approvals could take days and budget management could take a full month for the finance and other divisions in Rey. With Peakflo, Rey can now automate complex approval with the approval workflow. All bills and payments are assigned to a budget automatically and recorded in a structured manner, so the team wouldnât spend so many hours doing budget recap.
How GT Bharathi saved 200 man-hours per month and increased accounts payable efficiency by 74%.
Peakfloâs customizable approval automation has been highly beneficial for our team, Weâve been able to save 200 man-hours per month. We have also automated manual tasks such as PO creation and 2-way matching and increased efficiency by 74%.
How MyRobin saved 800 man-hours per month by automating their approvals.
Before Peakflo, the approvals were done using emails, and MyRobinâs finance team attempted to use Excel to track the approvals. Lack of approval workflow automation resulted in too much time being spent on manually chasing approvers and Excel did not provide any visibility over the audit trail for the team.
How Vida saved 20,254 man-hours per month by automating their approvals
Peakflo approval workflows have been a great help for streamlining our purchase order and bill approvals. Weâve been able to save 20,254 man hours with Peakflo. We also no longer need to create reports manually and have saved 16 man hours by using Peakflo's out-of-the-box AP reports.
Connect your Accounting Software/ERP to Peakflo
Turbocharge your accounting software with Peakflo or import your data seamlessly.
Integrate and leverage the power of automation without affecting the way you work.
Get Started!Import your CSV/XLSX
Connect through Peakflo API/ SFTP
Create professional PRs, PQs, and POs and get them approved in no time!
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FAQ
- How can I create purchase requests/purchase quotes in Peakflo?
- How can I create purchase orders?
- How can I automatically get my PRs and PQs approved in Peakflo?
- How can I centralize all my communications in Peakflo?
- Can I integrate my accounting software with Peakflo?